Inbound Answering and Virtual Receptionist Services & Services

Fully customized to fit your requirements and exceed your expectations, MAP inbound answering and virtual receptionist services are available 24/7 to support your callers.

four representatives working in an inbound call center

Your brand is defined by the kind of customer experience you deliver when you pick up the phone. The first few seconds of a call are all it takes to convince a new customer of your authority – or ineptitude. But it takes more than an initial good impression to earn repeat business from your customers. Quality customer service is what sets successful brands apart from their competition, which is why so many companies are turning to inbound call centers for support. No matter your industry, inbound call center services can help bridge the gap between the kind of customer experience you’d like to deliver and the kind you’re actually offering.

Why Outsource Inbound Call Services

MAP Communications provides reputation-building customer service for brands all over the country. Our inbound answering and virtual receptionist services allow us to create highly-customizable, ever-evolving strategies for handling your calls. By working directly with our partners, our team builds tailored customer experiences to ensure quality conversations every time the phone rings. Customized call scripts empower MAP employees to provide first-rate customer service, tech support, and sales and order management.

Outsourcing your inbound phone answering means greater freedom to focus on your organization’s daily operations. By allowing MAP Communications to cover your phone lines, you leverage the experience and expertise of a US-based inbound call center more than 30 years in the making. In turn, you’re likely to see an increased sense of brand loyalty and an uptick in the number of positive customer reviews.

When you have an inbound call center in your corner at all times, you’ll be ready to thrive during times of high call volume. Our team can help capture opportunities during direct response initiatives, advertising campaigns, or fundraising programs. No matter your organization’s goals for the future, you’ll want us along for the ride.

How MAP Inbound Answering and Virtual Receptionist Services Can Save You Money

Quality customer service is priceless. A memorable interaction can leave a customer excited to return and to tell friends about their experiences. Many companies know this but don’t have the resources necessary to improve. While you can certainly invest in quality Human Resources professionals and recruit talented sales team members, the process is time-consuming and expensive. New employees come with new expenses, too – if you can’t afford to outfit them with desk space, equipment, a competitive salary, and benefits, you may be fighting an uphill battle. Even if you manage to find a diamond in the rough, they’ll still be limited by the traditional nine-to-five business hours.

Inbound phone answering services, on the other hand, offer 24/7 coverage at a fraction of the cost of a full-time receptionist. U.S.-based call center agents provide the kind of exceptional service you’d hope to get from an in-house team, but better – we’ll burn the midnight oil to ensure there’s always a friendly voice ready to take calls. Bilingual receptionists also give inbound call centers an edge. Imagine what new markets will open up once you can speak to all members of your community!

Inbound call centers tend to be much more flexible than your average administrative assistant, too. Let’s say you need added support during your busy season. MAP professionals can hit the ground running as soon as you need us. When things slow down again and you need less support, you can dial back our services to match your needs. Since you only pay for the time we actively spend on the phone with your callers, you can rest easy knowing you’re budgeting wisely.

two receptionists providing inbound answering and virtual receptionist services

Benefits of Partnering with an Inbound Call Center

Affordable, bilingual support offered 24 hours a day is just the beginning. MAP Communications understands the importance of seamless lead capturing, order processing, tech support and call routing. We collaborate with each of our partners to build a system of policies and procedures that matches your own. Our inbound answering and virtual receptionist services make it easy to manage customer relationships throughout the entire customer journey.

The MAP Communications team is spread across multiple U.S.-based call center locations. This means you’ll never need to worry about natural disasters or power outages disrupting your availability. No matter what’s going on in your corner of the world, your callers will always be able to connect with a helpful human when they dial your number. Consistent presence sends a powerful message to callers: they’re not alone, and you’re always ready to help.

The benefits of our inbound call center services don’t stop there. Because your calls will be answered in a timely fashion by highly-trained professionals, your callers may gain a fresh sense of optimism and enthusiasm about your brand. Whether you’re a small business hoping to present a more robust image to callers or a mid to large size business wanting to keep costs down while improving caller experiences, MAP can help.

Take a Customized Approach to Inbound Call Handling

Customer service solutions don’t have to be boilerplate. In fact, our service specializes in designing customized experiences for each of our clients. When you partner with MAP Communications, count on our team to spend time learning about your organization’s policies, procedures, and preferred verbiage. We’ll work with you to develop a customized call script that reflects what’s unique about your business. While you might expect a script to make conversation feel more stilted, the exact opposite is true. Call scripts actually provide a springboard for an effortless back and forth with callers.

Your brand voice matters. It’s what sets you apart from your competition. It also reflects your organization’s values. Our customer support experts can set you up with a script that’s authentic to that voice and your specific business needs. We even integrate with your scheduling systems and CRM so that each agent can handle calls in the precise way you would. This translates to unprecedented levels of customer care.

Because we design such natural and specific call scripts, callers may never even realize you’re working with an inbound call center service. In fact, they may assume you have a whole host of receptionists ready and waiting to answer their calls. This can add serious gravitas to your organization. The customized scripts translate to a better customer experience, too – don’t be surprised if you see an uptick in the number of positive reviews you receive online.

How MAP Inbound Call Center Services Help Businesses Grow

Hiring a 24-hr customer support team or setting up an in-house contact center requires serious capital. Investing in staffing, facilities, equipment, and operations is often out of the question or doesn’t fit the budget for many businesses. Inbound call center companies like MAP Communications bridge the gap between the kind of service you’re currently offering and the kind you dream of providing – without breaking the bank.

Call volume can be difficult to predict. One day, the phone might be ringing off the hook. Next, it might be radio silence. An in-house administrative team can grow frustrated by this inconsistency. They’ll spend their shifts waiting around for the phone to ring or find themselves inundated with too many calls. Outsourcing inbound calls may be the solution. Since you only pay for the time we actively spend on the phone with your callers, you can save serious cash. Skip paying a single full-time receptionist to sit around anticipating calls and partner with an inbound call center instead!

This adaptability makes our inbound call center undeniably valuable. We can adapt quickly, offering customized solutions to every caller. Offering a new service or doing a product launch? Our team can incorporate any updates to your business into your customized call handling service plan.

What to Look for in Inbound Call Center Companies

As you search for the inbound call center partner that’s right for your business, think about your goals. If you’re hoping to turn coverage on and off whenever you’d like, a flexible provider might fit the bill. Some inbound call center companies require you to use their service for a minimum number of calls or minutes each month. A flexible call center like MAP Communications has no such requirements. Instead, you’re truly the master of your own fate. Heading out of town for the weekend and want someone to cover your inbound calls? Simply turn on coverage for as long as you need. Staying late at the office and don’t need call center coverage? No worries – we’re as flexible as you are!

Affordability is another primary factor to consider when weighing your options for inbound call centers. While there are services available at virtually every price point, many sneak in hidden fees that charge you to connect with callers. At MAP, we charge only for the time we actively spend on the phone with your customers. We pride ourselves on our transparency – you’ll never be caught off guard by an unexpectedly large bill at the end of the month.

As you review your options for inbound call center companies, you may also want to look into their resources. Some services look for cost-cutting measures at every turn. This leads to high employee turnover, as well as the reliance on outdated technology. MAP Communications stays on the forefront of new technology to ensure a seamless customer experience with every ring of the telephone. We’re also employee-owned, ensuring that your best interests are aligned with our own.

Answering Every Call, Every Time

Every inbound call represents a new opportunity. Fail to answer even a single call and your organization could miss out on an especially valuable lead. Inbound call center companies know this all too well – it’s what we stake our business upon. Prospective customers, incoming leads, and loyal clients dial in constantly. When the stakes are too high to miss even a single call, turn to MAP Communications. Our team will pick up each phone call quickly, offering authentic and attentive customer service experiences. We’ll capture the caller’s information to help your business run 24 hours a day, seven days a week.

Our team of customer service experts are trained in your industry. They can respond to inquiries, manage your calendar, and set up appointments for callers. Whether you run a busy medical practice or are juggling the affairs of a successful law firm, our agents can provide the support you need. Once we’ve completed a particularly important task, we’ll alert you – in accordance to your preferences and standards, of course.

Try Our Inbound Call Handling for Free

MAP Communications has earned a reputation as one of the very best virtual inbound call centers in the world. For more than 30 years, we’ve invested heavily into the very best systems, processes and technologies to serve our partners. In that time, the MAP name has become synonymous with quality.

We believe that the proof is in the pudding, which is why we offer new clients a free week-long trial of our inbound call center services. Seven days of customized caller support will make it clear why we’re the most popular inbound call center in the country. Don’t take our word for it, though – check out the kind words our partners have said about our offerings!

Ready to begin your partnership with MAP Communications? We’re offering a free trial of our inbound answering and virtual receptionist services. For one week, you’ll be privy to all the benefits of a partnership with MAP. Simply click here to sign up for your free trial and one of our helpful team members will be in contact shortly!