Phones ringing off the hook can be a sign that a company is doing something right. Successful business owners juggling multiple phone conversations at a time often acknowledge it is time to bring on more staff as they realize how quickly their business is growing. Unfortunately, though, a constant barrage of phone calls can also indicate that a company is overwhelmed, is growing too quickly, or is simply dropping the ball on customer service.
You never get a second chance at a first impression. By hiring a virtual receptionist, you prepare for any level of call volume. Whether your product has gone viral and you need increased manpower on the phone or you’re still finding your footing and could use some assistance streamlining your productivity, a virtual receptionist can help. Need convincing that this move is a smart one? Here are just five of the many areas where a virtual receptionist can help.
1. Virtual Receptionists Can Manage Appointments
Most small business owners relish the opportunity to be their own boss. Unfortunately, though, this freedom comes with a downside: there’s often no one to help you manage the time-consuming details of daily operations. Managing your own appointments can feel like a burden when you have so much else on your plate. Thankfully, virtual receptionists can provide stability to a work load that feels unbalanced.
Receptionists can do so much more than simply field incoming calls. Those with online calendars and scheduling systems can have their virtual receptionist make direct appointments and fill in your schedule. Now, all you have to do is show up and take care of the client in front of you.
2. Customer Service
For small companies short on manpower, it can be difficult to provide the kind of customer service you’d like. Balancing the needs of your customers and your ever-growing to-do list can feel overwhelming. Of course, there’s the annoyance factor, too; there’s nothing more loathsome than being constantly interrupted to put out other people’s fires. That frustration can be hard to mask, meaning clients sometimes feel the squeeze you’re under.
A virtual receptionist treats your customers the way you would. Experts on providing helpful and satisfactory assistance to all callers, receptionists can do the customer support heavy lifting on your behalf. Greeting callers, taking messages, assisting callers, and booking appointments is just the beginning of what these professionals can do. Because MAP Communications virtual secretaries are trained with your company in mind, they’ll be just as knowledgeable and ready to meet the needs of your customers as any other member of your team.
3. Virtual Receptionists Have Round-the-clock availability
Want to free up more of your time and ensure your customers are being taken care of while you attend to other things? A virtual receptionist can help. It’s easy for busy entrepreneurs to get caught up in the rat race, especially when the phone never stops ringing. In many cases, small business owners can’t remember the last time they took a full hour for lunch, let alone a vacation.
Because MAP Communications offers services 24 hours a day, 365 days a year, you can finally book that much-needed trip to the Bahamas. Or forget travel – plan to be home for dinner with your family. Or maybe you’ll catch up on sleep, take up a new hobby, or focus on networking. With a virtual receptionist fielding your calls around the clock, the world is your oyster.
4. Streamlining Daily Operations
Successful entrepreneurs know the value of juggling. Though perhaps not ready to join the circus, most small business owners can speak to the importance of balancing every aspect of their daily operations. However, it’s impossible to do everything yourself. A virtual receptionist can streamline the day-to-day operations of your company, ensuring that you have enough time to focus on the big picture.
Allow a virtual receptionist to handle your appointment scheduling, to provide exceptional customer support, and help bring in new sales leads Stop spending your morning catching up on missed calls and emails, instead have your receptionist weed through the chaos. By hiring a virtual receptionist, you bring on an executive ally ready to follow you into the battle of business.
5. Maintain Your Perception With A Virtual Receptionist
They say perception is reality, and that’s never more true than when it comes to your brand. Want to impress investors, clients and potential colleagues? Have a virtual receptionist pick up the phone every time they call. More than just a shot of credibility to the metaphorical arm of your business, employing a virtual receptionist can not only give your brand a positive boost, but it can also make your business seem bigger than it really is.
Whether your reputation is non-existent or your best asset, protect it by surrounding yourself with high caliber employees. MAP Communications virtual receptionists strive to make your life easier and your communications simpler.
We could go on about the million ways virtual receptionists improve professionals’ daily lives, but MAP Communications believes that the proof is in the pudding. That’s why we offer free trials for anyone curious about bringing on a virtual secretary. Fill out this form to begin your week of free virtual receptionist service. There’s no pressure and no obligation to see how much MAP Communications can do for your business, so what do you have to lose?